Job Description
SUMMARY
Provide complete administrative assistance on all sales enquiries, prepare quotations, scheduling of shipments, follow up on documentation and letter of credit to execute the sales order, etc. Maintain the sales database and prepare sales related reports as required.
PRIMARY RESPONSIBILITIES
- Responsible for all back office assistance related to sales.
- Responsible for preparing quotations, sales offer contracts, prepare and negotiate terms on the draft letters of credit.
- Responsible for following up diligently on sales offers made, update the respective sales managers of feedback from the customers, regarding offers made.
- Follow up on execution of order once orders have been booked.
- Follow up with suppliers or mills for execution of orders, vessel details, dates of deliveries, etc.
- Responsible for all back office documentation required to execute and complete an order booking process.
- To respond to customer inquiries or sales assistance while the sales engineers, sales managers are out on field.
- To liaise with the logistic team on seamless delivery schedules and keep both customers and the logistics team apprised of the schedule.
ADDITIONAL RESPONSIBILITIES
- Responsible for checking on status of payments and liaising with accounts team as well as keep the sales manager updated on an on-going basis.
- Responsible for maintaining the sales database, preparing sales reports as required by the sales engineers and manager.
KNOWLEDGE AND SKILLS REQUIREMENT
- Bachelors Degree
- 2-3 years of working experience in sales assistance in the steel industry.
- Knowledge of reading, understanding and preparation of Letter of Credits.
- Good knowledge of Inco- terms.
- Strong personal skills, team player and capable of taking initiative, soft spoken with a pleasant personality.
- Fluent in English with good verbal and written communication skills.
- Good knowledge of MS office especially Excel for preparing sales based reports.
- Self-motivated and able to handle documentation on time.
- Flexible mind, enthusiastic, willingness to learn.
